The Hyla Brook Experience
Day-of coordination set-up of audio guest book | Nina Weinstein Photography
Day-of coordination set-up of audio guest book | Nina Weinstein Photography
Day-of coordination set-up of audio guest book | Nina Weinstein Photography
Day-of coordination set-up of sweetheart table | Nina Weinstein Photography
Day-of coordination set-up of guest tables | Lensy Michelle
Day-of coordination set-up and coordination of cake cutting | Red Letter Photography
Day-of coordination set-up and coordination of sparkler send off | Red Letter Photography
Day-of Coordination set-up honey place card favors | Kate Crabtree Photography
Day-of Coordination - welcome sign | Kate Crabtree Photography
Day-of Coordination - first look | Kate Crabtree Photography
Day-of Coordination - couple portraits | Kate Crabtree Photography
Day-of Coordination - couple portraits | Kate Crabtree Photography
Day-of Coordination - cake cutting | Kate Crabtree Photography
Day-of Coordination - introductions | Kate Crabtree Photography
Day-of Coordination - sparkler send-off | Kate Crabtree Photography
Day-of Coordination - guest table decor set-up | Kate Crabtree Photography
Day-of Coordination - guest table decor set-up | Kate Crabtree Photography
Day-of Coordination - guest table decor set-up | Kate Crabtree Photography
Day-of Coordination - welcome bags | Kate Crabtree Photography
Day-of Coordination - Find your seat signage | Kate Crabtree Photography
Day-of Coordination - rehearsal dinner lobster bake | Kate Crabtree Photography
Day-of Coordination - rehearsal dinner lobster bake table decor set-up | Kate Crabtree Photography
Day-of Coordination - rehearsal dinner lobster bake | Kate Crabtree Photography
Day-of coordination - chuppah set-up | Nicole Marcelle Photography
Day-of coordination - ceremony decor set-up | Nicole Marcelle Photography
Day-of coordination - ceremony tradition of breaking the glass | Nicole Marcelle Photography
Day-of coordination - jelly jar seating cards set-up | Nicole Marcelle Photography
Day-of coordination - diy reception guest table centerpiece set-up | Nicole Marcelle Photography
Day-of coordination - timeline and first dance coordination | Nicole Marcelle Photography
Day-of coordination set-up of guest tables | Shelby Heisler Photography
Day-of coordination set-up of audio guest book | Nina Weinstein Photography
Day-of Coordination
Our background in wedding and event planning allows us to offer our clients an extremely affordable option to ensure a stress free day!
This unique package includes:
Unlimited email communication
Three pre-planning meetings either via zoom or in-person:
Foundational timeline call (1 hour): Typically we book this call within 1-2 months of signing your contract after completing your initial checklist.
Mid-point check-in call(1 hour): to review vendor timeline feedback, any questions, logistics and diagram review.
Final Details Walkthrough Site Visit (2 hours): This meeting typically takes place 3-4 weeks prior to your wedding and we review the flow of the event, review SBC decor and where everything will be going, assist with finalizing your diagram and table scape design.
Detailed timeline creation after our call.
Diagram creation + updates
Vendor suggestions
Décor ideas and pinterest board review to assist in narrowing down your vision
On-site décor set-up and breakdown
Vendor management (introduction to your coordinator the week of and direct communication the day-of with your vendor team)
We are able to make on-site quick executive decisions - so that the couple does not stress out over little hiccups throughout the day!
Communicating the flow/ timeline to ensure a stress free seamless event!
Day-of Coordination Client
#callacouple Anne Marie & Corey
“We had Kim as our day-of coordinator and she was phenomenal! I'm very type A and Kim knew exactly what I wanted /what to do in order to ease my stress.
Highly recommend!”
Jillian Dubois Film
William Judd Photography
Alexandra Roberts Photography
Pricing
We take care of coordinating all those behind the scenes details so that you don't have to worry about what comes next...
When should speeches take place?
Rounding up your wedding party for introductions.
Letting the chef know that your best man's 5 minute speech turned into 40 minutes and to wait to start dinner service so your food is cooked perfectly.
We help manage both the communication between the catering team, vendors and timeline so that you and your guests enjoy every moment of your event!
Packages starting at $2,500
Including a dedicated day-of coordinator from our team.
15 Hour Package.
10 Hours day-of the event
5 Hours pre-planning
Additional hours can be added on as needed @ $150/ hour for day-of or phone consultations to help you select vendors, review contracts, design board, etc…
Breakdown:
10 Hours day-of including set-up of all decor, coordination of timeline, vendor communication and packing up all decor at the end of the night.
1 Hour foundational timeline call after you reserve your date to assist with having the tools you need to book your vendor team.
1 Hour dedicated to updating your event details and creating your timeline after your call.
1 Hour Mid-point check-in call (typically taking place 6-9 months from your event date) to review vendor updates and timeline feedback client questions, diagram review, and any consulting you need at that time.
Unlimited e-mail communication if you have questions or need guidance throughout the planning process.
2 Checklists to assist you in making decisions, narrowing down your vision and answering important wedding related questions: Timeline creation checklist and final details checklist.
2 Hour Site visit - 3-4 weeks prior to your event to make your final selections, diagram review, finalize rentals, logistics for plan A and plan B for ceremony, cocktail hour and reception locations.
Coordinator to be assigned at least 30 days prior to your event.
You will work with our all our coordinators throughout the planning process until your Day-of coordinator is assigned.
Coordinator arrives 3 hours prior to your ceremony and stays through the end of the event.
Rehearsal Coordination
Optional rehearsal add on + $300 (includes a 1 hour rehearsal on a date and time that your coordinator is available and agreed upon date and time. Please review our FAQ’s for rehearsal options.
* Please note this is a significant savings when using our in-house planners. Most of our planners also work for other day-of coordinators or own their own companies as well on the side and charge $3,000 - $5,000 for a similar services!
What’s all the rave?
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"Allowed me to enjoy the day to the fullest."
“I don’t think we could have found a better venue if we tried. The HBE team was literally squeegeeing and leaf-blowing water off our ceremony space after it rained all morning, just to make sure we were able to hold our ceremony outside. Amanda Muir was our day-of coordinator, and she handled everything with such ease and grace. Knowing that she was taking care of everything put me at such ease and really allowed me to enjoy the day to the fullest.”
Hayley + Ryan
Reviewed on GoogleJennifer Oliver Photography
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"To say they made the chaos feel calm would be an understatement."
“The venue itself is absolutely stunning, but what really makes this place special is the incredible team behind it. Throughout the entire planning process, they were responsive, knowledgeable, and always willing to offer guidance on everything from major decisions to the smallest details. Because of them, we were able to stay present, enjoy every moment, and focus on celebrating with our family and friends. To say they made the chaos feel calm would be an understatement.”
Jillian + Joe
Reviewed on Google
Isles of Ivory
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"We couldn't recommend the venue enough"
““We could fully be present on our wedding day because we knew the Hyla Brook staff would take care of us. Everyone kept commenting on how the space was so perfectly built - from the bridal suite to the 3 ceremony locations, everything was amazing. We couldn’t recommend the venue enough.”
Brooke + Rob
Reviewed on Google
Emme Capra Photography
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"They make it so easy"
“Kim and her team went ABOVE AND BEYOND to ensure that everything was perfect, and executed our vision more seamlessly than we imagined. We cannot say enough good things about HylaBrook and how easy they make it. If you are looking for a gorgeous venue with outstanding service this is your venue.”
Maggie + Joshua
Reviewed on Google
Nicole Marie Photography
Morgan Lee Photography